4 Planning Tips To Ensure A Great Outdoor Wedding

Everyone wants to have an outdoor wedding because it’s naturally beautiful. But now during COVID, outdoor weddings are also safer.

Which make them all the more desirable!

But, in order to have a great outdoor wedding, your planning will need to take the outdoors into consideration.

Otherwise you could end up with a not-so-great outdoor wedding.

But don’t worry! We’ve got 4 planning tips will help to ensure a great outdoor wedding.

4 Planning Tips For A Great Outdoor Wedding

TIP #1 – PLAN FOR THE WIND

Bride and groom sharing a kiss at their elegant church wedding in San Francisco by destination wedding planner Mango Muse Events
(Photo credit: Sabine Scherer Photography)

One of the biggest elements of an outdoor wedding are, the elements. And the wind is one of those elements in particular that can really affect your outdoor wedding.

Now you might be lucky and happen to be at a venue or area that isn’t windy.

But, in almost all outdoor locations, there will be at least some wind you’ll have to contend with.

Wind will mainly affect two things: Sound and Decor.

In terms of your sound, wind can make it hard to hear anything, especially during important moments like your ceremony.

And your guests want to hear everything!

If you think about it, it’s part of how they get to both witness and actually take part in your wedding.

So, a microphone will be necessary to ensure a great outdoor wedding.

But with certain microphones, wind can make what should be a clear voice sound muffled.

So, if your wedding venue is windy, make sure you use an actual microphone (handheld or on a stand) and not a lavalier microphone (the one you pin on).

This will allow your guests to hear, but not be ruined by the wind.

Your DJ, musician, band or whomever is handling your sound can help you with this.

Cocktail umbrella seating escort cards in sand for a tropical wedding in Hawaii by destination wedding planner, Mango Muse Events
(Photo credit: What a Day! Photography)

In terms of your decor, the wind will pick up and ruin any item that’s too light.

So, you’ll need to keep the wind in mind when making all decor decisions.

The major item to think about is your stationery. Any paper items will be need to be weighed down or displayed in a way that won’t blow away, blow over or twist.

But you’ll also need to think about florals, candles, lighting, table cloths and napkins and anything else the wind can play with.

The worst thing is to have this beautiful grand plan not work out because you forgot about the wind.

So, when making decisions, think about the item you’re choosing or how you’re choosing to display something and ask yourself if it can withstand the wind.

Is it heavy enough or tied to something or low enough?

If the answer is no or you’re a little iffy about it, rethink your idea. There are lots of ways to adjust to make things wind friendly and ensure you have a great outdoor wedding.

TIP #2 – PLAN FOR RAIN

Wedding tent at Cornerstone Sonoma for a spring wedding by Destination wedding planner Mango Muse Events
(Photo credit: Arrowood Photography)

Another element that can really affect (and potentially ruin) an outdoor wedding is the rain.

Is rain the worst thing in the world? No.

But, rain can really put a damper on the whole experience.

And let me tell you, your guests do not want to stand, hang out or eat in the rain. It’s really kind of miserable and certainly not fun.

And let’s not forget you and your partner! There goes your dress or suit and your hair and makeup.

And while you may not care that much about that, rain is still something you need to plan for.

So, to ensure a great outdoor wedding, it’s always super important to have a rain back up plan or a plan B.

Whether it’s a tent, an indoor space, lots of umbrellas, or some other solution, make sure you have a plan prepared ahead of time.

So that way, if you need to put it into place, you can easily.

Because a wedding ruined by rain is really not fun. Trust me.

TIP #3 – PLAN FOR THE TEMPERATURE

Outdoor wedding reception at the Los Altos History Museum designed by Destination wedding planner Mango Muse Events
(Photo credit: Bethany Carlson Photography)

Related to the elements is the temperature or the season. Since you’re outdoors, both you and your guests will be subject to what it feels like outdoors.

And you’ll want to plan for the season and temperature you’re expecting so that your guests are comfortable and happy.

Now the temperature and season can take many forms.

It could be just plain old hot or cold. Or it might start hot and turn chilly. Or maybe it’s just slightly brisk the whole time.

Make sure you inform your guests so that they dress appropriately, but you should also bring things in to help them stay comfortable.

If it’s hot, create ways to stay cool by creating shade with umbrellas or a tent. If it’s cold, provide blankets, heaters or fire pits.

You’ll also want to think about the food and beverages you serve and tailor your choices to aid in cooling down or warming up your guests.

Because comfortable and happy guests ensure a great outdoor wedding.

And let’s not forget about you! Make sure you pick attire and accessories to ensure you’re comfortable as well.

Teeth chattering while you do your vows is not a great idea, nor is it very fun.

TIP #4 – PLAN FOR POWER

Stern Grove wedding ceremony in San Francisco by Destination wedding planner, Mango Muse Events
(Photo credit: Jerry Yoon Photographers)

Our first 3 tips were weather related because weather is the biggest factor in an outdoor wedding. But, there’s another major item you need to make sure you plan for with an outdoor wedding and that’s power.

Power is something you assume you have with any indoor space. It’s a given.

But it’s not given with an outdoor wedding.

While many outdoor wedding venues will have access to power in certain locations, not all do. And even if they do, there might not be enough power to support everything and everyone that needs it.

So, make sure you talk to your venue about their power situation and then talk to your wedding vendors. Depending on your needs, renting a generator might be necessary.

Because having your lights go out or your music die in the middle of your wedding is not something you want to happen.

And if you’re having any kind of virtual aspect to your outdoor wedding (especially now during COVID), power and wifi is going to be crucial to making it happen.

Make sure you’ve figured out and planned for your power situation so that everything goes smoothly on your wedding day.

Because we love outdoor weddings!

And they’re a safe option to get married now, which is great.

Just make sure you keep these 4 important planning tips in mind when planning your outdoor wedding so that it’s all smiles.

Looking for help planning your outdoor wedding?

We’ve got a bunch of options to help you with your planning, from custom one-on-one services to our Let’s I Do this! small wedding packages to consulting hours.

Let’s have a chat and we can figure out what makes the most sense for you. Contact us today!

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