Q: What kind of weather backup plan should I have in place in case it rains? Should I even worry about this or will my venue/vendors work with me in case it rains?
Great question! First of all, you should definitely have a backup plan (a Plan B) worked out ahead of time in case of inclement weather. While your venue and vendors will help you if it rains, you don’t want to be stressed trying to figure that out on the wedding day.
My rule of thumb is if you have a weather backup plan, you most likely won’t need it. If you don’t make one ahead of time, that is always when you’ll end up needing one. It’s just Murphy’s law and the way life works. And if by chance you do end up needing it, then you and your vendors will know exactly what to do.
Now, what kind of weather backup plan you need depends on your venue. Always start your Plan B conversation with your wedding venue. Find out what they typically do when it rains (or is windy). They may have a backup plan already created for you. Or you might have to come up with one together. Either way, have that conversation with them first so you know what is doable. If they don’t have a backup plan for you, most likely your backup plan will be to rent a tent.
If a tent is your weather backup plan, reach out to your rental company and find out what that would cost. I wouldn’t suggest you rent the tent now. But, you need to understand the pricing and how a reservation would work. If you get closer to the wedding day and feel like you’ll need it, then you’ll have the info you need and can move forward much easier.
Outside of a backup structure, you will also want to think about some additional items like umbrellas. Having umbrellas handy to get people from your outdoor area to your indoor area or from the car to the venue is helpful. Another item to think about is the ground. If it’s raining and the ground is sopping wet you might need to build walkways.
And don’t forget about the wind or the cold. If it’s windy, you may need to cover the sides of your tent. If it’s cold, you may need to rent heaters. Or provide your guests with pashminas or blankets. It’s important to think about the whole picture and how your guests will be affected.
No matter what your weather backup plan is, just make sure you have one. Whatever happens, you can still have an amazing time.
(Photo credit: Milou and Olin Photography)
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