Wedding Wednesdays Q&A: Destination Wedding Hotel Room Blocks

Wedding Wednesdays Q&A by Jamie Chang Destination Wedding Planner of Mango Muse Events

Do you hear that?  Yup, it’s that time of the week!  It’s Wedding Wednesdays Q&A and today we’re chatting about traveling: I’m having a destination wedding and I want to get some hotel room blocks reserved so that my guests can easily find a hotel since it will be during the busy season.  But, I’m having difficulty trying to figure out what area I should choose. Should I pick hotels that are near the wedding venue or hotels that are in the main town area?  Which is the better route to go?

Great question and it’s one that we get a lot from our destination wedding couples.  From what it sounds like, your wedding venue either isn’t a hotel or is a hotel, but is a higher end hotel and not one many people will likely stay at.  So, I’ll answer the question with that in mind since if it was a hotel that people would stay at, I’d recommend trying to keep most guests there.

I think the first thing you will want to consider is what you have planned outside of the wedding.  Are you doing a welcome dinner or a rehearsal dinner?  Are you doing a post wedding brunch?  Are you hosting other activities through out the week?  If the answer is yes to any of these, think about where you plan on having those events.  If they are being held at the wedding venue or nearby, then I’d suggest you get hotel room blocks near the events/wedding.  If they are being held closer to town or in the town, then I’d suggest you get your hotel room blocks near the town.  The point of picking hotels for people is that you want to make it easy for your guests and place them in a spot which makes the most sense and it’s better to only have to travel once to the wedding venue, then having to travel daily to the town to do everything else.

The second thing to consider is where you are staying.  Is it a hotel your guests would want to stay at?  If so, then try and have your guests stay in the same hotel that you are (whether it’s in town or not).  It will make it easier to coordinate logistics for the wedding day itself, but will also make it easy (and fun!) to meet up for more spontaneous gatherings.

The last thing to consider is how people will be getting around.  Is your destination location one where most people rent cars?  Or is it one where people walk everywhere or take public transportation?  Or is it a location where people just stay at the resort and don’t leave?  If people will need to rent a car anyway, the location matters a little less.  If people usually just walk around, then you want to make sure you get hotel room blocks that are near all the places people will want to walk to.  Now if that means that you have people stay in town, then consider shuttling people to the wedding venue to make it easy on them.  If your answer is yes to the last question, then you’ll want to try to get everyone to stay at the same resort so that you can all be together (being in town or not in town won’t matter) and consider once again shuttling people to the wedding venue.

As with many of the questions we get, the answer depends on you and your particular wedding.  You want to do what will be the easiest and best option for your guests, so think through the questions and see what makes the most sense for you.

Hotel sign for hotel room blocks

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