Wedding Wednesdays Q&A: Seating Chart

Wedding Wednesdays Q&A by Jamie Chang Destination Wedding Planner of Mango Muse Events

Hello and welcome to Wedding Wednesdays Q&A!  For those of you new to our little family, Wedding Wednesdays Q&A is where we answer all of your wedding planning questions to help get you on the road to wedding planning bliss.  This week’s question is about the seating chart:  I’m trying to figure out my tables and how to seat people and I’m having some difficulty.  I can’t seem to get 10 people on every table.  Everything I try just doesn’t work and the only way I can do it is if I sit random people together, which doesn’t sound fun.  Is it a bad thing if the tables are all different?  Will that look weird?

Great question and it’s a question that I get all the time.  When working on a seating chart, couples seem to want to keep all the tables the same and while that does make it easy on the venue or catering team, it really isn’t necessary.  It also makes doing the seating chart that much harder.  The chances that your guest list will work out perfectly to have all your tables with the same number of people on it, is very slim.  What I suggest instead is to group people who you think will have a good time together.  They don’t have to necessarily all know each other, but perhaps they are the same general age or personality wise would be compatible.  Once you’ve grouped people, then see how your numbers turn out.  If you are

What I suggest instead is to group people who you think will have a good time together.  They don’t have to necessarily all know each other, but perhaps they are the same general age or their personalities would be compatible.  Once you’ve grouped people, then see how your numbers turn out.  If you are shooting for tables of 10, usually about 8-11 will also work.  To answer your question specifically, tables with different numbers of people is not a bad thing and will not look weird!  The only times it can be weird is if the number of people on the table is either so small that it looks empty or so large that the table looks crowded.  And in both of those cases, it’s also not so fun for your guests, so it’s an easy thing to avoid.

Now one thing you’ll want to factor into your seating chart is the size of your tables and your floorplan. Tables come in different sizes, so the ranges of what is acceptable and comfortable can vary.  With regards to the floorplan, you also need to know how many tables you can fit because that may affect your seating chart as well.

Lastly, you’ll want to factor the style of meal you are having and if the size of your place settings and chairs into your seating chart and the range of people you can fit on a table.  For example, if you are doing a family style meal or your place settings are large (i.e. if you are using a charger or have a lot of glassware) or your chairs are large, then you’ll need more room per person on the tables and that will make the range smaller.  If you are unsure what numbers to use you can ask your wedding planner, caterer, or venue coordinator and they will be happy to help you.  So, don’t worry too much about the numbers (it will work out) and instead, focus on making tables that your guests will be happy on.

Wedding reception tables in a wedding tent at a Hawaii destination wedding designed by Destination wedding planner Mango Muse Events

(Photo credit: Chrissy Lambert Photography)

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